OneSpan Sign for Greenhouse

Manual processes can slow down your operations and introduce errors. Frequent application switching and paperwork often lead to misplaced documents, incomplete information, and data entry mistakes. However, with OneSpan Sign’s pre-built integrations for Greenhouse, you can boost employee productivity and eliminate manual work by initiating signing processes directly from the Greenhouse platform. Once documents are eSigned, they are automatically stored within Greenhouse, lightening the workload and enhancing record keeping, compliance, and auditability.

By leveraging the OneSpan Sign and Greenhouse integration, organizations can streamline their hiring processes, ensuring efficient and compliant document management.

The following sections talk about some possible uses of OneSpan Sign for Greenhouse.

Offering a Job to a Potential Employee

To offer a job to a potential employee using OneSpan Sign for Greenhouse you might want to follow this workflow:

1. Log in to your account.

2. Move the potential employee to the offer stage.

3. Complete the hiring offer details and save.

4. Add one or more documents that need to be signed. These documents need to be tagged beforehand.

   • The template is filled with the details from the candidate's profile.

5. Verify or adjust the approval workflow. Ensure the approval sequence and details are correct.

6. Approvers review and approve the offer sequentially.

7. After all approvals are obtained, OneSpan Sign will send the offer letter to the potential employee for their digital signature.

8. Candidate signs the offer letter and becomes "hired".

   • Upon signing, candidate's status changes to "hired" and the signed documents and evidence summary are downloaded to the Offer Letter section. The OneSpan Sign transaction is then archived.

Initiating a OneSpan Sign Transaction When Moving a Potential Employee to Another Stage of The Hiring Process

Another possible use for OneSpan Sign for Greenhouse is when moving a potential employee to a different stage of the hiring process. In this situation the following workflow might be used:

1. Log in to your account.

2. Move the potential employee to the desired stage of the hiring process.

3. OneSpan Sign the sends a specified template to the potential employee.

   • The template is filled with the details from the candidate's profile.

4. Candidate signs the document.

5. The signed document and the evidence summary is saved in Greenhouse.

This integration is a paid add-on to an enterprise plan and not available in a professional plan.