A transaction is the experience of a OneSpan Sign user as they review, accept, sign, and potentially download documents. The sender of a transaction generally performs the following procedures :
- Creating a Transaction
- Adding Documents to a Transaction
- Adding Recipients to a Transaction
- Configuring Recipient Authentication
- Adding Fields to a Document
- Managing Transaction Reminders
Before a transaction can be sent to recipients, all the above procedures are required except Configuring Recipient Authentication. If a sender doesn't configure recipient authentication, OneSpan Sign will use a default authentication configuration.
This section discusses the following elements of the Transactions page:
To learn how to create a transaction, see Creating a Transaction.
The list of transactions has the following columns:
Displays a transaction's name. Clicking the name of a transaction does one of the following:
|Recipients||Displays a transaction's recipients. If a transaction has imposed a signing order, its recipients are listed in that order.|
|Last Updated||Displays the date when a transaction was last updated.|
Displays a transaction's status. Possible statuses include:
Each of your transactions is automatically placed in one of the following folders:
|Inbox||Contains transactions that you have created and sent, as well as transactions created by others that you have signed. The number next to this heading is the number of such transactions that currently have the status In progress.|
|Drafts||Contains all your draft transactions. The number next to this heading is the total number of transactions that currently have the status Draft, Expired, Declined or Opted out.|
|Archived||Contains all your archived transactions.|
|Trashed||Contains all your trashed transactions.|
To find a specific transaction, you can use any of the following methods:
|Search||You can search by any of the following: (1) the transaction's name; (2) the transaction's description; (3) a recipient's first name; (4) a recipient's last name; (5) a recipient's email address;|
|Date Range||By default, all of your transactions from start of your account activation are displayed. You can restrict the list to a certain time period by selecting a date range using the From and To date pickers.|
|Sort||By default, the Transaction List is sorted in descending order of the last updated date. However, you can re-sort the list by name, by last updated date, by status, or by expiry date — and make any one of these orders ascending or descending.|
|Refine||You can filter the Transaction List based on transaction status. The statuses available to serve as filters are All, Completed, Expiring soon, In progress, Requires my signature, and To Be Purged.|
You can perform any of the following actions on one or more transactions after you have selected them. You can click the icons above the list or click the ellipses in line with the transaction.
|Archive||Move the selected transactions from your Inbox to the Archived folder. This action is available only for completed transactions in your Inbox.|
|Restore||Restore the selected transactions to their previous state. This action is available only for transactions in the Archived or Trashed folder.|
Choosing the Download option opens a dialog box that generally displays the following checkboxes:
This option: (1) is available only for the Transaction Owner, and only if the corresponding option is enabled on their account; (2) can be performed on only one transaction at a time; (3) is available only by clicking the ellipses in line with the transaction.
NOTE: If a potential email attachment with the above documentation exceeds 10 MB, the sender will instead receive an email with a download link that will direct them to the relevant Transaction Details page. There, they can download the transaction’s Evidence Summary and documents in the usual way.
|Trash||Move the selected transactions to the Trashed folder. This action is available for all transactions except those that are already in the Trashed folder.|
|Permanently Delete||Permanently deletes the selected transaction from the Trashed folder. This action is not reversible.|
Download as a PDF the Evidence Summary for the selected transactions. This action is available only for completed transactions, and only if the corresponding option is enabled on your account. Note: Evidence Summaries record all significant actions taken within a transaction (e.g., Access in person signing; In person hand off to,; Done signing in person; Exit in person signing).
Evidence Summary documents are highly customizable. You can: (1) customize the logo image; (2) customize the text of every label (title, footer, section titles, and fields); (3) customize the Evidence Summary’s filename; (4) hide/show any of the following elements: logo, title, footer; (5) hide/show any of the following sections: Transaction, Sender, Document, Recipients, Audit Trail. To learn more, contact our Support Team.
By default, the Electronic Disclosures and Signatures Consent document is included in every new transaction. However: (1) this functionality can be turned off at the account level; (2) a transaction creator can manually remove this document from a transaction.